Cathlamet, WA, USA

Description

The Town of Cathlamet is seeking applicants for the position of Project Manager. This is a full-time position working 40 hours per week at the hourly rate of $33.69 - $38.12 (DOE), plus paid family Medical, Vision, Dental and EAP, as well as employee Life and Disability, Voluntary Buy-Up Plans, PERS Retirement/ DCP, and PTO including 12 holidays, and 8 hours of sick leave and vacation earned each month.


Applicants must be at least 18 years of age and have their High School Diploma or GED. 


Submit a completed Town Employment Application no later than 12:30 pm on Thursday, July 18, 2024, to Town Hall, 25 Broadway Street, PO Box 68, Cathlamet, WA 98612, online by clicking "apply now" and attaching a completed employment application as an upload, or via email to accounting@townofcathlamet.com.

The Town of Cathlamet is an Equal Opportunity Employer.

Requirements

WORK ENVIRONMENT: Office and fieldwork in various weather conditions. Regularly required to sit, use repetitive motion, demonstrate manual dexterity, talk, hear, and see. Ability to lift, carry, push, pull or otherwise move objects up to 40lbs. Attends meetings or performs duties outside of normal office hours. Moves throughout the park facilities and grounds. May be required to drive motor vehicles to perform duties in the field, at multiple sites.

EDUCATION & EXPERIENCE: High School or GED required; college-level courses preferred. Desired Qualifications: Managerial, budgeting, and project development experience desired. Three years of computer use, resulting in competent skills in Microsoft Word and Excel and the ability to adapt quickly to the use of project management-based software. Three years of project management experience with a variety of public works projects in a governmental setting preferred.

Skills & Abilities

Knowledge/Ability to Learn:
  • Principles and practices of project management and contract administration.
  • Current construction methods, costs, and cost estimating.
  • Building and land use permits, processes, and requirements.
  • Applicable local, state, and federal laws, codes, and standards related to construction.
  • Fiscal management, including budget preparation and cost analysis.
  • Governmental accounting principles and practices.
  • Records management techniques.
  • Microsoft Office programs and other software applications specific to the role.
Skills:
  • Planning, organization, problem analysis, interpersonal sensitivity, adaptability, and time management.
  • Computer proficiency, including word processing, spreadsheets, and database programs.
  • Clear and effective communication, both written and oral.
  • Establish and maintain effective working relationships.
  • Public service competencies, including service orientation, results orientation, and teamwork.
  • Attention to detail and organizational skills.
  • Research, analysis, and data reporting.
  • Grammar and spelling check.
Abilities:
  • Effective communication with individuals and groups, including technical and non-technical audiences.
  • Listen attentively and communicate clearly.
  • Maintain consistent and punctual attendance.
  • Physical ability to perform essential job duties, including fieldwork.
  • Adapt to varying work environments, including office and field locations.
  • Prioritize projects, work independently, and meet deadlines.
  • Develop and sustain positive attitude and working relationships.

Salary & Schedule

SALARY & BENEFITS: 
  • Salary: Pay Class 10 $33.69 – $38.12
  • PTO: 8 hours of sick leave & vacation per month, plus an additional 8 hours of vacation for each year of service on anniversary, one 8-hour floater holiday per year and 11 paid holidays
  • Retirement: Public Employee Retirement System PERS 2 or 3, plus optional Deferred Compensation Program
  • Health Benefits: Full family benefits paid by Town, including medical, dental, EAP, and employee life and disability with optional “buy-up” plans at full cost of employee.


Responsibilities

SUMMARY: Performs a variety of routine and complex responsibilities, including grant research and writing, project management, and town council meeting preparation and coordination. The ideal candidate is organized, detail-oriented, and capable of multitasking in a fast-paced government environment. Works under the direction of the Clerk-Treasurer. Schedule: flexible, 4x10s Mon-Thurs, 5x8s Mon-Fri, or some variation of the two.
 
Project Management:
  • Manage and oversee departmental capital projects from initiation to completion, ensuring that they are on time and within budget, including but not limited to overseeing the organization, permitting, and coordination of construction design and engineering, and implementation of projects.
  • Perform extensive research to create project plans, set milestones, and allocate resources; issue written and oral instructions; assign duties and examine work for exactness, neatness and conformance to policies and procedures.
  • Assist in preparation of construction specifications, bid documents, and change orders; participate in the selection process of consultants and organize pre-bid and pre-construction conferences; conduct field inspections as needed for data collection and reporting.
  • Coordinate with relevant consultants, contractors, staff, and stakeholders, both internal and external, to ensure project objectives are met; seek input from citizens, committees, customers and other entities as needed for specific projects; hold project meetings and attend various inter-governmental meetings (e.g., Town council, Port, County, DOT, etc.).
  • Prepare and monitor project contracts and budgets to ensure compliance and expenditures remain within scope; provides technical support to various departments and/or persons throughout the project.
  • Oversee short-term and long-range capital improvement program planning; plan and develop long-term management strategies and analyze the cost of operations, supplies, equipment, etc.
  • Develop and maintain a project management system tracking progress and compliance with regulatory requirements.
  • Prepare regular progress reports and communicate project status to department heads and elected officials.
  • Serve as an advisor to the Council, Mayor, and Town Departments.
Grant Writing:
  • Research and identify grant opportunities from various sources, including federal, state, and private entities.
  • Develop compelling grant proposals and applications to secure funding for the department's projects and initiatives.
  • Maintain a grant tracking system to monitor application deadlines, reporting requirements, and funding sources.
  • Collaborate with department staff to gather relevant data and information for grant applications.
Meeting Clerk:
  • Assist in performing extensive research in preparation of council meeting materials, including but not limited to researching issues for compliance with federal, state and local laws, drafting ordinances, resolutions and proclamations, and developing a variety of studies, reports and related information for decision-making purposes.
  • Assist in preparing and distributing council meeting agendas/packets and issuing general and legal meeting notices.
  • Assist in setting up meeting room and attending council meetings hosted via Zoom and in-person while accurately recording proceeding minutes using proper legislative terminology, grammar and business writing in a timely manner.
  • Communicate official plans, policies and procedures to staff, mayor/council and the general public.
  • Prepare additional and/or follow-up reports for council meetings as directed or assigned.
  • Assist in pre-finalizing post-meeting documents requiring signature, such as ordinances, resolutions, contracts, easements, and/or any other documents requiring town certification; update town website; draft legal publications.
  • Perform post-meeting communication with public and staff on council action to ensure that all persons affected have been notified and provided any information required to implement new requirements or changes.
General:
  • Respond to public inquiries courteously and in a timely manner.
  • Maintain an organized and accessible filing system (electronic/physical) ensuring compliance with legal requirements.
  • Attend monthly staff meetings as required.
  • Other duties as assigned.