TOWN OF CATHLAMET

September 21, 2009

COUNCIL MEETING

CALL TO ORDER – Mayor Richard Swart

The regular council meeting for the Town of Cathlamet was called to order by Mayor Richard Swart at 7:04 p.m. September 21, 2009.

PLEDGE OF ALLEGIANCE

ROLL CALL – Clerk/Treasurer Sylvia Costich

Present: Council Members Bob Rendler, Walter Wright, David Goodroe, William Talbott, Steve McNicholas and Mayor Richard Swart.

Absent: 0

Also present were Town Attorney Thomas Doumit, Clerk/Treasurer Sylvia Costich, Wahkiakum Eagle reporter Rick Nelson, G&O engineer Ken Alexander, Public Works Superintendent David Vik, Deputy Clerk Tina Schubert and members of the public.

ADDITIONS, CORRECTIONS, DELETIONS TO THE AGENDA

Mayor Swart added New Business Item 13 a-1 to the agenda regarding the issuance of VISA cards to incoming Clerk/Treasurer Tina Schubert, Municipal Services Clerk Kerrie McNally and Librarian Connie Christopher.

Assistant Fire Chief Fred Johnson requested an extension of Beau Renfro's Homeland Security contract to be added to the agenda as item 13 d.

Resolution No. 273-09; a resolution authorizing a sole source to provide glidescope intubation equipment was also added to the agenda.

Motion to approve agenda as amended was made by David Goodroe and seconded by Walter Wright. Motion carried 5 Yes, 0 No, 0 Abstentions.

VOUCHER REVIEW COMMITTEE

1. Voucher Review Committee Report – David Goodroe and Steve McNicholas reported no errors and accepted the vouchers.

2. The Voucher Review Committee for the October 19, 2009 meeting consists of William Talbott and Bob Rendler. Walter Wright will be the alternate.

CONSENT AGENDA

Motion to approve the Consent Agenda made by David Goodroe, second by Bob Rendler. The consent agenda consists of the Minutes of August 17, 2009 Regular Meeting, Payroll for August in the amount of $30,142.26 and Vouchers for September in the amount of $61,695.76 . With no changes to the consent agenda the motion carried 5 Yes, 0 No, 0 Abstentions.

CITIZEN’S PARTICIPATION

WCN Representative Andrew Weiler reported that the Wahkiakum Food Bank is in need of a new facility. Council Members Steve McNicholas and William Talbott told him that they will confer and try to come up with some ideas. Assistant Fire Chief Fred Johnson suggested that the Wahkiakum Interfaith Network may be able to work with the WCN as well.

PROCLAMATIONS and PRESENTATIONS

None

PUBLIC HEARINGS

None

ORDINANCES

Attorney Thomas Doumit read Ordinance No. 518; Repealing CMC 2.55 and Enacting New Provisions Relating to Personnel Rules and Regulations for the second, third and final reading. Motion to approve Ordinance No. 518 was made by David Goodroe and seconded by William Talbott. Council Member William Talbott disagreed with section 2.55.05 Definitions that the Work Week begins at 12:00 a.m. on Saturday and ends at 11:59 p.m. Friday, stating that this would mean that if a Public Works employee was called in to work on a Saturday or Sunday in the event of an emergency, they would not receive overtime pay if they had not already exceeded their 40 hours. The ordinance had been amended after the first reading to be consistent that the Town's standard work week is Saturday through Friday. Fred Johnson asked for wording to be added to Definitions item (f) clarifying that EMS volunteer stipends are not employee compensation. Motion to so amend ordinance made by David Goodroe, seconded by William Talbott. Motion to approve Ordinance No. 518 as amended for the second, third and final carried 4 Yes, 1 No, 0 Abstentions. Council member Talbott cast the "No" vote.

Town Attorney Thomas Doumit read Ordinance No. 519. Motion to approve Ordinance No. 519; Amending CMC 10.15 Relating to Disabled, Stored and Abandoned Vehicles for the second, third and final reading was made by David Goodroe and seconded by Walter Wright. Motion carried 5 Yes, 0 No, 0 Abstentions.

Attorney Doumit read Ordinance No. 520; Amending CMC Title 2 and Adding Chapter 2.60 Authorizing the Contracting of Certain Functions not performed by Town Employees for the second, third and final reading. Motion to approve Ordinance No. 520 was made by Bob Rendler and seconded by Walter Wright. Motion carried 5 Yes, 0 No, 0 Abstentions.

Ordinance No. 521; Repealing CMC Title 13 entirely, and enacting a new Title 13 Governing Water and Sewer Utilities Programs was put over until the October meeting in order for the Council to have additional time to review the proposed ordinance.

Town Attorney Thomas Doumit read Ordinance No. 522 for the first and final reading..

Motion to approve Ordinance No. 522; Amending the 2009 Budget for the first and final reading was made by David Goodroe and seconded by Bob Rendler. Motion carried 5 Yes, 0 No, 0 Abstentions.

RESOLUTIONS

Resolution No. 273-09; Waiving Competitive Bidding and Allowing a Sole Source for Glidesope and Intubation Equipment was read by Town Attorney Tom Doumit. Fred Johnson explained the need and stated the equipment would be paid for by county EMS funds with no invoices for the Town. Motion to approve Resolution No. 273-09 was made by David Goodroe and seconded by Walter Wright. Motion carried 5 Yes, 0 No, o Abstentions.

The meeting was recessed at 7:42 p.m. Meeting back in session at 7:49 p.m.

UNFINISHED BUSINESS

a. Motion to reject signing an Inter Local agreement with CWCOG Health Insurance Pool was made by Bob Rendler and seconded by David Goodroe. Motion carried 5 Yes, 0 No, 0 Abstentions. Mayor Swart said that he will notify CWCOG of this decision.

b. Council Member David Goodroe told the Council that he expects a decision on the WA Public Works Board Rural Counties grant application in the amount of $107,000 to come in October. Mr. Goodroe will report back at the October Council meeting.

c. Mayor Swart told the Council that the Town will hear of determination on the STAG grant that the Town had applied for sometime in mid November and that he will report back to the Council with the results.

d. Gray & Osborne, Inc. engineer Ken Alexander reported that the WWTP contract prepared cost is limited to $708,000. Mr. Alexander said that a different road easement could save the Town $220,000 in construction costs. Mr. Alexander said that this will raise the survey costs by about $5,000. Council Member David Goodroe said that he will attend the next Wahkiakum School Board meeting as Mayor Pro-Tem, to ask them to consider moving the road easement for the new WWTP. Motion to approve the contract amendment conditional on the receipt of the STAG grant funding was made by David Goodroe and seconded by Bob Rendler. Motion carried 5 Yes, 0 No, 0 Abstentions.

e. Mayor Swart told the Council that there is a possible additional funding opportunity through the USDA, but that the Town will have had to exhaust all other options before they can be considered for the funding.

f. Council Member Steve McNicholas told the Council that he has contacted two different companies to request proposals from for the possible "wind farm" project. Council Member David Goodroe said that he is waiting for word from the WA State Dept. of Fish & Wildlife for any potential problems that may arise such as evidence of marbled murrelets in the area of the "wind farm". Mr. Goodroe said that he expects to hear back from them around the end of October.

g. Council Member David Goodroe said that the Town's CTED energy grant application was accepted for review. Mr. Goodroe said that he expects to hear back from CTED sometime in early October with the results.

NEW BUSINESS

a. Motion to authorize the appointment of Tina Schubert as Clerk/Treasurer (effective October 19, 2009) and to authorize her to sign documents, warrants etc. was made by David Goodroe and seconded by Steve McNicholas. Motion carried 5 Yes, 0 No, 0 Abstentions.

a-1.Ms. Schubert recommended that the Council approve the issuance of town VISA credit cards to herself, Municipal Services Clerk Kerrie McNally and Librarian Connie Christopher. Motion to approve authorization for VISA cards for Tina Schubert, Kerrie McNally and Connie Christopher was made by Bob Rendler and seconded by David Goodroe. Motion carried 5 Yes, 0 No, 0 Abstentions.

b. Council Member and LCEDC Director David Goodroe requested $1,500.00 in funding for the Lower Columbia Economic Development Center. Mr. Goodroe gave a detailed itemization of how the funds are used by the LCEDC and how they benefit the Town. Mr. Goodroe withdrew his request for a portion of the Town's Hotel/Motel tax funding. Motion to accept the request of $1,500.00 in funding for the LCEDC was made by Bob Rendler and seconded by William Talbott. Motion carried 4 Yes, 0 No, 0 Abstentions. Council Member Goodroe recused himself from the vote due to his affiliation with the LCEDC.

c. Mayor Swart recommended putting Item 13 c, the citizen request for a disabled parking space, to the next meeting so that the Town Attorney could review the request and the Town's Safety Committee can meet to discuss it.

d. Assistant Fire Chief Fred Johnson requested an extension of Beau Renfro's Homeland Security administration contract. Motion to approve the extension of Beau Renfro's H.S. contract was made by David Goodroe and seconded by Walter Wright. Discussion: Mr Goodroe questioned the timing of grant reimbursements. Mr. Renfro explained that there has been a delay in receiving the funds from the federal government but that the first reimbursement check should be on its way. Mr. Johnson said that they will probably spend $2,500 a month. Motion carried 5 Yes, 0 No, 0 Abstentions.

Ken Alexander gave a G & O project status report. He urged the Town to pursue possible funding for the water rights project.

COMMITTEE REPORTS –

The committee reports were dispensed with due to the length of the meeting.

Council Member David Goodroe asked Public Works Superintendent David Vik about the status of the pool solar heating system. Mr. Vik said that the project should begin later in the week. Mr. Goodroe asked if the pool was going to be kept filled to test the system. Mr. Vik replied in the affirmative.

ANNOUNCEMENTS – none

EXECUTIVE SESSION – none.

ADJOURNMENT – at 8:56 p.m.

Richard A Swart, Mayor Tina M. Schubert, Clerk/Treasurer