TOWN OF
June 15, 2009
COUNCIL MEETING
CALL TO ORDER – Mayor Richard Swart
The regular council meeting for the Town of
PLEDGE OF ALLEGIANCE
ROLL CALL – Clerk/Treasurer Sylvia Costich
Present: Council Members Bob Rendler, Walter Wright, William
Talbott, Steve McNicholas and Mayor Richard Swart.
Absent: David Goodroe
Also present were Town Attorney Thomas Doumit, Clerk/Treasurer
Sylvia Costich, Wahkiakum Eagle reporter Rick Nelson, Asst Fire Chief Fred
Johnson, G&O representative
Motion to excuse the
absence of Council Member David Goodroe due to the death of his brother was
made by William Talbott and seconded by Robert Rendler. Discussion: none. Motion carried 4 Yes, 0 No, 0 Abstentions.
ADDITIONS,
CORRECTIONS, DELETIONS TO THE AGENDA
The following were added:
1) Appointment of Mayor Pro Tem for period of July 1, 2009 to December
31, 2009 under New Business 2) G & O report by
Motion to approve
agenda, as amended, was made by Robert Rendler and seconded by Walter Wright. Discussion: none. Motion carried 4 Yes, 0 No, 0 Abstentions.
VOUCHER REVIEW
COMMITTEE
1. Voucher Review Committee Report – no problems were reported by Council Members Walter Wright and Robert Rendler.
2. The Voucher Review Committee for the July 20, 2009 meeting consists of David Goodroe and William Talbott. Steve McNicholas will be the alternate.
CONSENT AGENDA
Motion
to approve the Consent Agenda made by Robert Rendler, second by William Talbott. The
consent agenda consists of the minutes of May 18, 2009 Regular Meeting, Special Meeting minutes of June 3, 2009,
Payroll for May 2009 in the amount of $27,334.39, EMS stipends for May in the
amount of $3,649.26, and Claim Vouchers
for June 2009 in the amount of $31,363.57. With no changes to the consent agenda the
motion carried 4 Yes, 0 No, 0 Abstentions.
CITIZEN’S PARTICIPATION - none
PROCLAMATIONS and
PRESENTATIONS
Mayor Swart noted that a copy of the mid-year report to council is included in the packets. It was also submitted to the Eagle Newspaper, posted on the Town’s website, and copies are available in the office.
PUBLIC HEARINGS - none
ORDINANCES - none
RESOLUTIONS
Mayor Swart asked
Town Attorney Doumit if he had time to review the resolution and approve it as
to form. Town Attorney Doumit replied to
the affirmative. Town Attorney Tom
Doumit read Resolution No. 269-09; a Resolution Authorizing a Revision of
Ambulance fees. Motion to approve Resolution No. 269-09 was made by Walter Wright and
seconded by Robert Rendler. Discussion: Councilman Talbott noted that the council had
not received the chart explaining the abbreviations and the explanation of
billing rates. Asst. Fire Chief Johnson
replied that he is still working on the chart.
The reason for multiple rates is due to coding requirements of Medicare
and insurance companies. Motion carried 3Yes, 0 No, 1 Abstentions. Council Member William Talbott abstained
from the vote because he did not understand exactly what the vote involved. After
discussion and clarification of some of the codes used, Mr. Talbott changed his
vote to a "Yes". Motion carried 4 Yes, 0 No, 0 Abstentions.
UNFINISHED BUSINESS
1. CWCOG health insurance project update – neither Mayor Swart nor councilman Rendler were able to attend the last meeting. Additional information will be available in the future.
2.
Contract for structural engineering specifications to perform seismic
stabilization of Town Hall/Library building – Councilman McNicholas reported
that councilman Goodroe had received and evaluated a proposal from a second
firm. Since councilman Goodroe is
absent, councilman McNicholas recommended putting this over to the next council
meeting.
3.
G&O representative
NEW BUSINESS
1. Renewal of IT Services contract with Creative Software Solutions – Mayor Swart reported that the vendor wants to change some of the terms and this is put over to the July meeting.
2. Approval of G&O Engineering Service Agreement Amendment #11 for construction management of water main replacement projects - Motion to approve the agreement was made by Robert Rendler and seconded by William Talbott. Discussion: none. Motion carried 4 Yes, 0 No, 0 Abstentions.
3. Next step for STAG grant – Mayor Swart reported that the $500,000 grant award is actually $477,000. The Town received a 56 page application packet for which G&O will provide information. Town still needs to determine what actual projects will qualify for use of the funds. The current goal is to extend the life of the current sewer lagoon plant while building a larger customer base to finance a new WWTP.
Mayor Swart
introduced the Homeland Security grant funded personal services contract with
Beau Renfro. Motion to approve the contract was made by Robert Rendler and seconded
by Walter Wright. Discussion: Mayor
Swart and Asst. Fire Chief Johnson explained the benefit of the contract. Councilman Talbott commented on the hourly
rate. Motion carried 4 Yes, 0 No, 0 Abstentions.
4.
Councilman
McNicholas proposed naming the landscaped area in front of Town Hall parking to
"
5. Authorization to purchase a truck for wild land fire fighting – Asst Fire Chief Johnson reported that the Town did not receive any bids for the truck. There is a truck that meets the specifications up for bid at public auction. Mr. Johnson asked that the council authorize Cathlamet personnel to attend the auction and bid up to $21,000 for the truck. He also asked that the bid award for the other equipment be held over one week. Motion to authorize Cathlamet personnel to attend June 18, 2009 auction at Ritchey Brothers to bid on 450 Ford 4 wheel drive truck not to exceed $21,000 and continue this meeting to a subsequent time to award bids for accessories was made by Walter Wright and seconded by Steve McNicholas. Discussion: Councilman Talbott asked if it was a sealed or open bid process. It is an open bid auction. Motion carried 4 Yes, 0 No, 0 Abstentions. The continuation was set for June 22, 2009 at 7:00 p.m.
6. Designation of Mayor Pro Tem – Mayor Swart commented that councilman Goodroe is next in the rotation order. Motion to designate David Goodroe as Mayor Pro Tem from July 1, 2009 through December 31, 2009 was made by William Talbott and seconded by Walter Wright. Discussion: none. Motion carried 4 Yes, 0 No, 0 Abstentions.
After concluding the New Business portion of the agenda Mayor Swart moved back to Citizens Participation for a report from forester Bill Olsen regarding the cost to burn the slash on the site of the new Waste Water Treatment Plant. Verbal quotes for slash burning only was $7,000 to $7,500. However, the stumps also have to be removed and it is best to do this with the slash burn. A D8 will be needed to move stumps and slash for about four days. Total project will be in $14,000 to $20,000 range. Cleanup afterwards could bring cost to $25,000.
Motion to request Mayor to make a budget adjustment in Current Expense Cumulative Reserve Fund 107 to provide $30,000 for stump removal and slash burn on property purchased from the School District for the Waste Water Treatment Plant was made by Walter Wright and seconded by Robert Rendler. Discussion: none. Motion carried 4 Yes, 0 No, 0 Abstentions.
Mr. Olsen also reported that two booms for the dock will cost $550 delivered.
DEPARTMENT HEADS’
REPORTS
A copy of the Mayor's report is included in the packet.
A copy of the Clerk/Treasurer's report is included in the packet.
A copy of the Public Works Superintendent’s report is included in the packet.
COMMITTEE REPORTS – none
ANNOUNCEMENTS
Councilman Rendler reported that he had received complaints from a citizen regarding the poor condition of street signs on Alder.
Councilman Wright asked about status of pool solar water heating equipment. Mayor Swart replied that all information from vendors had not been received. Also, his time was spent researching a customer’s water bill complaint rather than follow up with the vendors.
EXECUTIVE SESSION – none.
ADJOURNMENT – The
meeting was recessed at 9:10 p.m. to be reconvened June 22, 2009 at 7:00 p.m.
Richard
A Swart, Mayor Sylvia
G. Costich, Clerk/Treasurer
TOWN OF
June 22, 2009
COUNCIL MEETING
CALL TO ORDER – Mayor Richard Swart
The continuation of the June 15, 2009 regular council
meeting for the Town of
PLEDGE OF ALLEGIANCE
ROLL CALL – Clerk/Treasurer Sylvia Costich
Present: Council Members Bob Rendler, Walter Wright, William Talbott, and Mayor Richard Swart. Also present was Town Attorney Thomas Doumit, Assistant Fire Chiefs Fred Johnson and Bill Faubion and other members of the Fire Department, and Wahkiakum Eagle editor Rick Nelson.
Absent: 1 Council Member David Goodroe was absent due to a death in the family, and Council Member Steve McNicholas had to leave town for a family matter.
Also present were Town Attorney Thomas Doumit, Clerk/Treasurer Sylvia Costich, Wahkiakum Eagle reporter Rick Nelson, and members of the public.
ADDITIONS,
CORRECTIONS, DELETIONS TO THE AGENDA
a. Resolution No. 270-09; USDA Loan Resolution for Water Main replacement
b. Bids for equipment related to Wild land Fire truck acquisition.
c. Authorization for the Town to purchase an anemometer.
d. Authorization to proceed with next steps of clearing the land at the site of the new WWTP.
e. Resolution No. 271-09 waiving competitive bidding requirements Wild land Fire fighting vehicle.
Motion to approve
agenda was made by Walter Wright and seconded by Bob Rendler. Motion carried 3 Yes, 0 No, 0 Abstentions.
RESOLUTIONS
Attorney Tom Doumit read Resolution No. 270-09 Authorizing
and Providing for the Incurrence of Indebtness for the Purpose of Providing a Portion of the
Cost of Acquiring, Constructing, Enlarging, Improving, and/or Extending its
Water Facility to Serve an Area Lawfully within its Jurisdiction. Motion to
approve Resolution No. 270-09 was made by Bob Rendler and seconded by Walter
Wright. Motion carried 3 Yes, 0 No, 0
Abstentions.
Attorney Doumit read Resolution No. 271-09 Waiving Competitive Bidding Requirements as to Purchases of Used Wild land Fire Fighting Vehicle. Motion to approve Resolution No. 271-09 was made by Bob Rendler and seconded by Walter Wright. Motion carried 3 Yes, 0 No, 0 Abstentions. A discussion followed that led the Fire Department representatives to ask for an increase of the permanent $4,000 transfer from fund 107 to fund to $6,000 for the purchase of a used Wild Land Fire fighting vehicle in the next budget amendment. Motion to approve the increase was made by Bob Rendler and seconded by William Talbott. Motion carried 3 Yes, 0 No, 0 Abstentions.
UNFINISHED BUSINESS
2. A discussion about the purchase of an anemometer included questions about the cost of the instrument and the additional costs associated with it. It was suggested that the Council consider this as a long range project and budget for it. Motion to not purchase an anemometer was made by Bob Rendler and seconded by William Talbott. Motion to table the discussion until more information was obtained was made by Walter Wright. Motion to table died for lack of a second. Motion to not purchase anemometer carried 2 Yes, 1 No, 0 Abstentions. Council Member Walter Wright cast the "No" vote.
NEW BUSINESS
1. A
conversation to discuss the next steps to clearing the land purchased for the
new Waste Water Treatment Plant began with the Mayor asking why the Town would
need to do this at this time. Council
Member Wright said that the Fire Department could burn the slash there as a
practice exercise, but the Fire Chief said that it was too late in the season
to do this safely and it probably should wait to be done in October.
2.
Due to the absence of two Council Members, the
Contracting and Acquisition workshop was to be rescheduled.
ANNOUNCEMENTS – none
EXECUTIVE SESSION – none.
ADJOURNMENT
– at 8:17 p.m.
Richard
A Swart, Mayor Sylvia
G. Costich, Clerk/Treasurer