TOWN OF CATHLAMET

JUNE 16, 2008

COUNCIL MEETING

CALL TO ORDER – Mayor Richard Swart

The regular council meeting for the Town of Cathlamet was called to order by Mayor Richard Swart at 7:00 P.M. Monday, June 16, 2008.

PLEDGE OF ALLEGIANCE

ROLL CALL – Clerk/Treasurer Sylvia Costich

Present: Council Members Walter Wright, Danielle Erickson, David Goodroe, William Talbott, and Mayor Richard Swart.

Absent: John Hannah

Also present were Town Attorney Thomas Doumit, Public Works Superintendent  David Vik, Planning Commission Chairman Fred Johnson, Clerk/Treasurer Sylvia Costich, Wahkiakum Eagle reporter Rick Nelson, and members of the public.                                                                                     

ADDITIONS, CORRECTIONS, DELETIONS TO THE AGENDA

Motion to approve agenda was made by David Goodroe and seconded by William Talbott.  Motion carried 4 Yes, 0 No, 0 Abstentions.

VOUCHER REVIEW COMMITTEE

1. Voucher Review Committee Report – William Talbott and David Goodroe reported no errors and accepted the vouchers.

2. The Voucher Review Committee for the July 21, 2008 meeting consists of Danielle Erickson and John Hannah.   Walter Wright will be the alternate.

CONSENT AGENDA

Motion to approve the Consent Agenda made by David Goodroe, second by William Talbott.  The consent agenda consists of the Minutes of May 19, 2008 Regular Meeting,  Payroll for May 30, 2008 in the amount of $27,789.58 and Vouchers for June 17, 2008 in the amount of $30,057.71.  With no changes to the consent agenda the motion carried 4 Yes, 0 No, 0 Abstentions.

CITIZEN’S PARTICIPATION

None

PROCLAMATIONS and PRESENTATIONS

None

PUBLIC HEARINGS

 The Public Hearing for the Six-Year Street Improvement Plan opened at 7:05 p.m.  With no testimony in support of or opposition to the plan, the hearing closed at 7:06 p.m.

ORDINANCES

RESOLUTIONS

Motion to approve Resolution No. 2008-024; a resolution for consideration of Methods of Fisheries Season Selection and for Relief from Damage Caused by Present Method was made by David Goodroe and seconded by William Talbott.  Motion carried 4 Yes, 0 No, 0 Abstentions.

UNFINISHED BUSINESS

1.  Motion to approve payment of Gray & Osborne, Inc. Change Order No. 3 and Progress Estimate # 7 in the amount of $17,156.34 contingent upon the Dept. of Ecology receiving the quarterly progress report from Gray & Osborne was made by David Goodroe and seconded by Walter Wright. During discussion David Goodroe noted that the monetary figures for the Change Order and Progress Estimate were not consistent and that the overall totals for the billing did not reconcile to the amounts stated as paid by the Town.  G&O representative Ken Alexander stated that he had been told by G&O engineer Jon Hinton that there was an accounting error that needed to be fixed.  It was suggested that the item be tabled until the next meeting when the correct figures are known.  Motion to table Unfinished Business Item #1 until the next regular council meeting was made by Walter Wright and seconded by David Goodroe. Motion carried 4 Yes, 0 No, 0 Abstentions.

2. Public Works Supervisor David Vik suggested that the town should implement a security system that will include all of the town properties including the water plant, pool, sewer plant, Town Hall, library and Public Works office. Vik said that the plan would cost the Town approximately $300.00 to design. Mayor Swart told the Council that there is money available for this type of expenditure and that he had just wanted the Council to be aware of the project.  The Mayor gave David the go-ahead to proceed with having a system designed.

3. Mayor Richard Swart presented an updated report of the architectural assessment of the Town Hall and Library building and an email from the TCA with additional wording to be added to the report.  Mayor Swart instructed the Clerk/Treasurer to note on the invoice received with the report that it is not to be paid until the completed final report is received and accepted by Council.  Council Member David Goodroe said that he would like to see  more detail on specs for the support beam in truck bay in the report.  Goodroe will contact TCA regarding this item.

4. Mayor Swart told the Council that Council Member David Goodroe had told him that he and Council Member John Hannah had not been able to complete a proposal for changes to the current hedge height ordinance. The matter was put over until the next meeting.

5. Motion to approve the bid of $13,600.00 plus tax from RKO Enterprises for the purchase of a Wild Land Fire Fighting Skid Unit from fund # 594-22-64-00 was made by David Goodroe and seconded by Walter Wright.  Motion carried 4 Yes, 0 No, 0 Abstentions.

6. Motion to approve the agreement with Wahkiakum School District for revised access to the property the Town has purchased from them for the new Waste Water Treatment Plant was made by David Goodroe and seconded by William Talbott.  Motion carried 4 Yes, 0 No, 0 Abstentions.  Motion to authorize payment of recording fees for new legal description from the Current Expense fund was made by David Goodroe and seconded by William Talbott. Motion carried 4 Yes, 0 No, 0 Abstentions.

7. Motion to adopt the Six-Year Street Improvement Plan was made by David Goodroe and seconded by Walter Wright.  Motion carried 4 Yes, 0 No, 0 Abstentions.  The Plan will be adopted by Resolution at a Special Meeting of the Council to be announced.

NEW BUSINESS

1. Planning Commission Chairman Fred Johnson explained the proposed changes to the existing Zoning Ordinance to the Council.  Mayor Swart suggested a workshop to give the Council an opportunity to examine the new Ordinance before approving it.

2.   Clerk/Treasurer Costich reported why the 2007 cleanup Ordinance No. 494 needs to be corrected.  In addition, other ordinances establishing funds need some clarification.  Mayor Swart requested Town Attorney Tom Doumit and Clerk/Treasurer Costich to provide an update on this project at the next Council meeting.

3. Mayor Swart told the Council that the recent workshop held with the Fire Department had

       been very productive and had resulted in some changes to the budget. Clerk/Treasurer Sylvia

       Costich reported funds, that had been allocated for Fire College Training, had not been

       used and were available for use in a different line item.  The C/T said that the

       reduction in the $9,000.00, which had been allocated for equipment maintenance and repair, and the training budget were

       moved to fund the heating for the new Fire Hall and the professional services which needed to be assigned as a separate line item.  Utilities have been running higher than anticipated and further budget amendments may be needed to cover costs of operating the new fire hall.

Motion to direct the Clerk/Treasurer to eliminate the $18,700 fund transfer from fund 301 to fund 108, due to sufficient funding existing in fund 108, made by David Goodroe and seconded by Danielle Erickson.  Motion carried 4 Yes, 0 No, 0 Abstentions.

Motion to extend the due date of the loan for the Cathlamet Fire Dept. which was due by

       the end of June until December 31, 2008 was made by David Goodroe and seconded by

      Danielle Erickson.  Motion carried 4 Yes, 0 No, 0 Abstentions.

4.   Due to a lack of documentation from Mr. Nicholson, the Council decided to table the final

     approval of the Marina Estates short plat until the next Council meeting. Motion to table the

     final short plat for Marina Estates until the next meeting was made by David Goodroe and

     seconded by William Talbott.  Motion carried 4 Yes, 0 No, 0 Abstentions.

DEPARTMENT HEADS’ REPORTS –

Mayor Swart told the Council that due to the lateness of the evening he would dispense with

     the Department Heads reports except to say that his report is in the packet.  The Mayor

     asked the Clerk/Treasurer if she had anything that she would like to add, and she said that she

     has started preparing graphs that will highlight the status of revenues and expenditures that

     will be useful in preparing the budget for next year.  Council Member Goodroe commented that the Town is being reassessed and assessments he has seen are almost double.  He asked if that means a windfall in property tax

     collections for the Town.  The Clerk/Treasurer said no, the Town is limited to the amount it can request the assessor to levy.  Increased assessed value is offset by a lower millage rate to compute the levy amount requested.

    Public Works Supervisor David Vik reported that there had been a lightning strike at the water

    plant which took it offline for awhile but that he had an electrician working on replacing the

    damaged part.  Vik said that there was still plenty of water in the reservoirs.  Mayor Swart said

    that the Public Works crew had been working on preparing the pool for its season opening.

    Council Member Goodroe told Mr. Vik that he had received complaints about a lack of a

    crosswalk in front of the Scarborough Building.

ANNOUNCEMENTS – none

EXECUTIVE SESSION – none.

ADJOURNMENT – at 9:34

Richard A Swart, Mayor                                     Sylvia G. Costich, Clerk/Treasurer