TOWN OF CATHLAMET

April 21, 2008

COUNCIL MEETING

DRAFT

CALL TO ORDER – Mayor Richard Swart

 

The regular council meeting for the Town of Cathlamet was called to order by Mayor Richard Swart at 7:00 P.M. Monday.

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL – Clerk Treasurer Sylvia Costich

 

Present: Council Members David Goodroe, William Talbott, John Hannah, Danielle Erickson and Mayor Richard Swart.

 

Absent: 0

Council Member Walter Wright arrived at 7:06 p.m.

 

Also present were Clerk/Treasurer Sylvia Costich, Town Attorney Thomas Doumit, Wahkiakum Eagle reporter Rick Nelson, and members of the public.                                                                              

ADDITIONS, CORRECTIONS, DELETIONS TO THE AGENDA

 

Approval of Special Council Meeting Minutes of 3/24/08 – Mayor Swart

 

Unfinished Business: Beautification proposal from Joan Chester of the Wahkiakum Chamber of Commerce – David Goodroe

 

VOUCHER REVIEW COMMITTEE

 

1.      Voucher Review Committee Report – David Goodroe questioned two invoices – AMR for $720 and Clinic and Mobile Services for $1,719.  He said the committee will accept the invoices with proper explanation after the fact.

2.      The Voucher Review Committee for the May 19, 2008 meeting consists of Walter Wright and John Hannah. Danielle Erickson will be the alternate.

 

CONSENT AGENDA

 

Council Member David Goodroe noted that the spelling of Council Member William Talbott’s name was incorrect as printed in the Voucher Review section of the March 17, 2008 Minutes.

 

 David Goodroe made a motion to approve the Consent Agenda as amended, second by John Hannah.  The consent agenda consists of the Minutes of March 17, 2008 regular Meeting,  Special Meeting Minutes of March 24, 2008, Payroll for March 31, 2008 in the amount of $26,737.48 and Vouchers for April 22, 2008 in the amount of $35,637.91.  With no changes to the consent agenda the motion carried 4 Yes, 0 No, 0 Abstentions.

 

CITIZEN’S PARTICIPATION

None

 

PROCLAMATIONS and PRESENTATIONS

 

Miss Erin Turner and Mr. Craig Brown approached the Council as representatives of the Wahkiakum County Horizons group to request sponsorship in the group’s effort to acquire a grant from CTED for the purpose of creating a community center for Wahkiakum County residents.  The Horizon’s group is sponsored by the Washington State University Extension office. Mr. Brown told the Council that the group had conducted surveys of Puget Island, Skamokawa and Cathlamet area residents to see what they felt the county was lacking.  Mr. Brown said that the need for a community center was indicated by many of the surveys. Mr. Brown said that two letters of support to submit with their grant application would help make it more likely that they would be awarded the grant.  Mayor Swart asked what the timeline for the grant application was.  Mr. Brown told him that they had missed the deadline for this year but want to be ready for the next grant cycle which begins in September and ends in March 2009.  They told the Council that they are also approaching the County, PUD and School District for support.  Miss Turner said that they would like to provide a center to be used by all members of the community including teens and senior citizens. Miss Turner said that they are currently looking for possible locations to host the center and gave the web address of their group for comments.

 

PUBLIC HEARINGS

None

 

ORDINANCES

 

Town Attorney Thomas Doumit read Ordinance No 502; an Ordinance Amending the 2008 Budget for the first and final reading.  Clerk/Treasurer Sylvia Costich gave a presentation explaining the nature of the changes to the budget.  Motion to approve Ordinance No. 502 was made by John Hannah and seconded by David Goodroe.  Motion carried 5 Yes, 0 No, 0 Abstentions.

 

RESOLUTIONS

 

Motion to approve Resolution No. 256-08; a resolution adopting the 2008 Pool rates was made by David Goodroe and seconded by William Talbott.  Motion carried 5 Yes, 0 No, 0 Abstentions.

 

UNFINISHED BUSINESS

 

1.       Motion to approve the request for a two-week time extension for the architectural review of the Town Hall building was made by David Goodroe and seconded by Walter Wright.  Motion carried 5 Yes, 0 No, 0 Abstentions.

2.      Mayor Swart recommended delaying the closeout of the existing WWTP and Sewer Improvement project until the May Council meeting due to the late receipt of the documents from Gray & Osborne, Inc. Mayor Swart said that he would like to examine the documents before taking any action. The Council agreed.

3.      Council Member David Goodroe said that he had received an email from Joan Chester of the Wahkiakum Chamber regarding the proposed maintenance of the flower boxes on Main Street and the addition of two new boxes at the Town dock.  Mr. Goodroe said that the email contained cost estimates of $15.00 per hour (approximately $720.00 total) for the watering of the boxes, which may be reduced by the potential for use of community service workers, $475.00 for the cost of flowers for the spring planting, $560.00 for the summer and fall planting, and $1800.00 for two concrete planters and four iron benches for a total of approximately $3,955.00.  Council Member Goodroe said that the use of community service workers could reduce the cost to approximately $3,515.  Clerk/Treasurer Sylvia Costich suggested deferring the decision until after arriving at a decision regarding the new swing set safety requirements at Erickson Park to be discussed in Item #6 of New Business.  The Council agreed.

 

NEW BUSINESS

 

1.      Motion to approve the final Acceptance of the Broadway Improvement Project as substantially complete subject to final inspection and approval of Gray & Osborne, Inc. , Tapani Undergrounds and all sub-contractors work by the WA Transportation and Improvement Boards T.I.B.’s designees was made by David Goodroe and seconded by John Hannah.  Payment of remaining claims for services, materials, taxes and retainage fees and related claims is authorized subject to 1.) The remittance of remaining state funds to the Clerk/Treasurer 2.) Receipt of documentation from the T.I.B. of final state acceptance and approval of the project. Motion carried 5 Yes, 0 No, 0 Abstentions. 

 

Council Member Walter Wright stated that he was impressed with the quality of work performed by the contractor on the Broadway Improvement Project.  Mayor Swart said that he will send a letter to the T.I.B. praising the work done by Tapani Underground.

 

2.      Mayor Richard Swart explained a memo that he had sent to the Council regarding a proposal to implement a consolidated lock and key system for all Town assets.  The Mayor said that the costs of providing new locks for the Town would include $300.00 for designing the system, $750.00 to retrofit the Wastewater Treatment Plant lab, $1,040.00 for the Public Works shop and garage, $400.00 for Erickson Park, $920.00 for the Pool and additional charges for the Water Treatment Plant adding up to nearly $3,000.00 total.  Mayor Swart suggested that the decision should wait until we have received the information on costs to renovate Town Hall and the Library and have had time to identify which departments would be funding the project. The authorization of Master Key System recommendation was put over till the May 19, 2008 Council meeting, pending recommendation of the Water/Sewer Committee.

 

3.      Motion to authorize water rights exchange request proposals from Gray & Osborne, Inc. in the amount of $5,000.00 and submit an Ecology grant application in the amount of $100,000.00 was made by Walter Wright and seconded by David Goodroe.  Motion carried 5 Yes, 0 No, 0 Abstentions.

 

4.      Mayor Swart introduced engineer Ken Alexander of Gray & Osborne, Inc. to the Council. Mr. Alexander has been assigned to the Town of Cathlamet as a point of contact for current projects.

Motion to authorize the new WWTP proposal from G&O for geo-tech, preliminary design and permitting ($151,296 from the DOE loan) was made by Walter Wright and seconded by David Goodroe.  Motion carried 5 Yes, 0 No, 0 Abstentions.

5.      Mr. Keith Stavrum appeared before the Council to request permission to air a weekly public education program on the Charter Communications cable network which has a franchise agreement with the Town.  Mr. Stavrum stated that he has produced this type of program before and that he was willing to place a $500.00 security deposit with the town. After discussion it was decided to hold it over to the May meeting in order to give the Town Attorney an opportunity to evaluate the current contract with Charter Communications.

6.       Motion to authorize payment of $3,500 from the dock budget to the Wahkiakum Chamber of Commerce beautification committee for the purpose of purchasing two concrete planters and four iron benches for the Dock and for planting the new and replanting the existing flower boxes and their subsequent upkeep was made by David Goodroe and seconded by John Hannah.  Motion carried 5 Yes, 0 No, 0 Abstentions.

 

Motion to authorize spending up to $5,500 from Current Expense Park Enhancements to purchase safety curbing and approved wood fiber surfacing for the newly installed swing set at Erickson Park was made by John Hannah and seconded by Danielle Erickson.  Motion carried 5 Yes, 0 No, 0 Abstentions.

 

Council directed the Clerk/Treasurer to move $6,459.00 from the Columbia St. project budget and $1,500.00 from the Dock budget to the Erickson Park budget.  In addition, the $1,308.75 reimbursement from the insurance company for swingset replacement is to be included in the next budget amendment, appropriated to Erickson Park projects.

 

MAYOR REPORT – Richard Swart

A copy of the Mayor’s report is included in the Minutes.

 

CLERK/TREASURER REPORT – Clerk/Treasurer Sylvia Costich

A copy of the Clerk/Treasurer’s report is included in the Minutes.

 

TOWN ATTORNEY REPORT – Thomas Doumit

 

Attorney Doumit reported that arbitration with the PUD on the 2008 water contract had been averted when it was discovered that excise tax is not to be charged on wholesaling of utilities.

 

PUBLIC WORKS – David Vik

A copy of the Public Works report is included with the Minutes.

 

PLANNING COMMISSION –

A copy of the Planning Commission report is included with the Minutes.

 

COMMITTEE REPORTS

 

PARKS & PROPERTIES – Danielle Erickson & John Hannah

 

Council Member John Hannah asked the Mayor if the broken chain that he had reported at the last meeting had been repaired yet.  Mayor Swart told him that it had been reattached.

 

POOL – Walter Wright & William Talbott

 

 Mayor Swart reported that there is a Pool Advisory Board meeting to be held at the Fire Hall meeting room on April 28th at 5:00 p.m.  The Mayor said that he will report back at the next meeting.

 

PUBLIC SAFETY – Walter Wright & John Hannah

 

 

STREETS & DOCKS – Danielle Erickson & John Hannah

 

WATER & SEWER – Walter Wright & David Goodroe

 

ANNEXATION – Danielle Erickson & Walter Wright

 

REVENUE & SALARIES – William Talbott & David Goodroe

 

COMMUNITY DEVELOPMENT – David Goodroe & Danielle Erickson

 

ANNOUNCEMENTS –

 

EXECUTIVE SESSION – To discuss potential site selection and acquisition of real estate.

 

The regular meeting of the Town Council was recessed at 9:17 p.m. The Executive Session began at 9:21 p.m.  The Executive Session ended at 9:33 p.m.

The regular council meeting was reconvened at 9:33 pm.

 

ADJOURNMENT

 

With no action taken, the meeting was adjourned at 9:33 pm.

 

 

 

 


Richard A Swart, Mayor                                     Sylvia G. Costich, Clerk/Treasurer