TOWN OF
JANUARY 22, 2008
COUNCIL MEETING
DRAFT
CALL TO ORDER – Mayor Richard Swart
The regular council meeting for the Town of
PLEDGE OF ALLEGIANCE
ROLL CALL – Clerk
Treasurer
Those Council members present were David Goodroe, William
Talbott, Walter Wright and John Hannah. Council Member Danielle Erickson was
absent. Others present were Clerk/Treasurer
PUBLIC HEARINGS
PROCLAMATIONS and
PRESENTATIONS
Town Attorney William Faubion administered the Oath of Office to newly re-elected Council Member John Hannah who was absent at last months meeting.
ADDITIONS,
CORRECTIONS, DELETIONS TO THE AGENDA
Motion to approve the
Agenda was made by David Goodroe and seconded by John Hannah. Motion carried 4 Yes, 0 No, 0 Abstentions.
CITIZEN’S
PARTICIPATION
Citizen Dean Snyder reported that a neighbor’s tree was on the verge of falling down and asked the town to notify the homeowner.
VOUCHER REVIEW
COMMITTEE
The Voucher Review Committee for the February 19, 2008 meeting consists of Walter Wright and Danielle Erickson. John Hannah will be the alternate.
CONSENT AGENDA
It was noted that a typographical error was found on page 3 of the 12/17/07 Minutes. It was suggested that a number 4 replace a $ sign on the motion to allow the Fire Dept. an extension of time in which to pay back a loan from the town.
David Goodroe made a
motion to approve the Consent Agenda, second by William Talbott. The consent agenda consists of the Minutes of
December 17, 2007 Regular Meeting, December 26, 2007 Continuation of Meeting,
Vouchers for December and Treasurer’s report for December 2007. Motion carried Yes 4, No 0, Abstentions 0.
ORDINANCES
UNFINISHED BUSINESS
Motion to take the Dean Snyder claim off the
table was made by David Goodroe and seconded by Walter Wright. Motion carried 4 Yes, 0 No, 0 Abstentions.
Council Member David
Goodroe told the Council that there will be free dredge spoils from the fish
hatchery available to the Town in April that should be enough soil to complete
Mr. Snyder’s project. Mr. Snyder said
that he was expecting Sam Longtain to attend the meeting and explain to the
Council the process he would use to rehabilitate the subject area. Mr. Longtain arrived at 7:15 p.m. and told
the Council that he estimated that he would need to haul in approximately 60
yards of soil at an estimated cost of $1,161.00 plus tax. Mr. Snyder said that he will seed and
maintain the area after the work is completed.
Motion to commit to Sam Longtain’s
bid to renovate the area at his estimated price so long as the dirt is free,
with the understanding that Mr. Snyder will pay for any additional costs was
made by David Goodroe and seconded by John Hannah. Motion carried 3 Yes, 0 No, 1
Abstentions. Council Member Walter
Wright abstained from the vote because he is related to Mr. Snyder. Council
Member Goodroe said that he will investigate the source of the funding which
may come from the Streets fund.
NEW BUSINESS
The Sheriff Comments item was removed from the agenda due to under Sheriff Jon Dearmore being unable to attend the meeting due to an injured back. The item will be placed on the February 19, 2008Agenda.
Motion to approve the
2008 Land Use Planning Administration contract with CWCOG was made by David
Goodroe and seconded by Walter Wright.
Motion carried 4 Yes, 0 No, 0 Abstentions.
Teacher Jeff Rooklidge gave the Council a description of
what they would like to do to help renovate
Mayor Swart said that he had been given recommendations from
the Town Forester Bill Olsen as to which trees should be removed but that area
logger Jerry DeBriae had suggested leaving some of the older trees. Attorney
Faubion recommended that the Council remove trees that could impact the
Council Member Walter Wright said that he had heard complaints from citizens about the placement of mailboxes on town streets. Council Member Wright told the Council that he will speak with the Postmistress about the issue and report back to the Council in February.
Motion to authorize
the Clerk/Treasurer to issue a credit card to the new Town Librarian was made
by John Hannah and seconded Walter Wright.
Council Member David Goodroe suggested that this decision should be
made after a full background check comes back. Motion denied 0 Yes, 4 No, 0 Abstentions.
Motion to approve
contract with Accusource was made by David Goodroe and seconded by John Hannah. During discussion, Attorney William
Faubion suggested that there should be changes to items #5 and #7 on page 5 of
the contract. Attorney Faubion suggested
that the Town ask for 60 days to pay on the contract and to change the place of
potential arbitration to
Motion to table Item 6
until changes are made to the contract with Accusource was made John Hannah and
seconded by David Goodroe. Motion
carried 4 Yes, 0 No, 0 Abstentions.
Motion to increase
liability insurance for the Town to $10 million dollars was made by David
Goodroe and seconded by Walter Wright.
Motion carried 4 Yes, 0 No, 0 Abstentions.
Motion to approve
liquor license renewals for the Downtown Galleries and the Rat Tap was made by
David Goodroe and seconded by William Talbott.
Motion carried 4 Yes, 0 No, 0 Abstentions
A copy of a budget amendment request form created by financial analyst Sylvia Costich was examined by the Council. Mayor Swart told the Council that the form will be available to department heads to complete when requesting a budget amendment.
Motion to approve the
proposal to change the budget amendment process to include the application
request form was made by David Goodroe and seconded by John Hannah. Motion carried 4 Yes, 0 No, 0 Abstentions.
Council Member John Hannah asked if he could email his committee reports to the Clerk Treasurer in advance of the Council meeting in order to have them distributed at the meetings. Mayor Swart told him to go ahead and try this for the next meeting so long as the report is in by Wednesday when the Clerk Treasurer is directed to have the Council packets ready.
Mayor Swart named Walter Wright as the delegate for the LCEDC.
MAYOR REPORT – Richard Swart
A copy of the Mayor’s report is included in the Minutes.
CLERK/TREASURER REPORT – Virginia Welker
A copy of the Clerk/Treasurer’s report is included in the Minutes.
TOWN ATTORNEY REPORT – William Faubion
PUBLIC WORKS – David Vik
A copy of the Public Works report is included with the Minutes...
PLANNING COMMISSION –
A copy of the Planning Commission report is included with the Minutes.
COMMITTEE REPORTS
PARKS & PROPERTIES – Danielle Erickson & John Hannah
POOL – Walter Wright & William Talbott
PUBLIC SAFETY – Walter Wright & John Hannah
STREETS & DOCKS – Danielle Erickson & John Hannah
WATER & SEWER – Walter Wright & David Goodroe
ANNEXATION – Danielle Erickson & Walter Wright
REVENUE & SALARIES – William Talbott & David Goodroe
REVITALIZATION – David Goodroe & Danielle Erickson
ANNOUNCEMENTS –
EXECUTIVE SESSION –
ADJOURNMENT
The meeting was adjourned at 9:06 pm.
Respectfully submitted,
Virginia Welker
Clerk/Treasurer