Focused Invitation For
Bid: Town Hall & Library Seismic
Stabilization
Date of Issue: October 30, 2009
Bid Deadline: Wednesday, November 24, 2009, 10:00 a.m.
Submit Written Bids To:
Town of
Attention: Kerrie McNally
DESCRIPTION OF
PROJECT:
This project consists of two
elements: (1) Structural Stabilization
and
(2) Flooring (with restroom plumbing
stub-outs).
(1)
Structural
Stabilization: This element will remove and replace certain structural
components of the front wall of the
Beams are to be added to support the upper story and a second floor
wall is to be removed. The Contractor
shall use materials and applications described in a detailed, five-page
Specification prepared for the Town by Kramer Gehlen Associates (KGA),
consulting engineers. A copy of the five-page
Specification may be obtained for $15.00 upon request at the Town Hall office.
(2)
Flooring
(with restroom stub-outs):
(a) Demolition: Contractor will remove and dispose of specified wood
supports and existing, broken and
cracked flooring in the former Fire Engine Bays in the first story.
(b) Construction: Contractor will grade a level floor base; form and
pour a “five-sack”per cubic yard concrete floor with steel reinforcement (as
required by the Wahkiakum County Building Official); and ensure that the floor makes
a smooth transition to the front sidewalk on Main Street.
In addition, the Contractor shall lay out and install four-inch ABS
drain
pipes prior to pouring the concrete floor. The drain pipes shall be
stubbed-out to the locations shown on the attached sketch, in order
to serve two public restrooms and one staff restroom. (The restrooms
will be constructed, plumbed, and trimmed out by others in the future.)
The approximate location of a future door between the office and the
employee restroom is marked on the attached sketch for reference in laying out
the drains
so as to provide
CONTRACTOR BIDDING REQUIREMENTS:
1.
Bidders for
this project must be currently listed on the Wahkiakum
2.
Bidders must
demonstrate that they have
3. Bidders
must demonstrate that they have sufficient experience, skill, equipment,
capital and organizational capability to perform the work to the satisfaction
of the Town and the
5. Bids
must be submitted in writing, in sealed envelopes marked, “Town Hall & Library
Seismic Bid.” Bids must be dated and
signed by an owner or official authorized to bind the bidder. Oral, faxed, and electronic bids will not be
accepted. Bids must contain a statement
acknowledging that the bidder has been provided a copy of the Specification and
the attached sketch.
6. Bids
must state that the contractor is prepared to complete the project
by March 31, 2010, weather
permitting.
7.
Bids must
acknowledge contractor will be responsible for obtaining
and paying for any and all permits required for the project.
8.
Bids must
specify what, if any subcontractor(s) will be engaged to do specified
portions of the
work.
9.
Bids must
include assurance that a completion bond equal to ten
Percent (10%) of the contract award price will be executed by the
contractor in favor of the Town of
10.
Bids shall
include a Project Budget, setting forth costs for materials, labor,
subcontracted work, permits and fees, and margin.
Per direction of the Council, bids are to include prices for options of
a four-inch and six-inch reinforced poured concrete floor. Council will decide what floor thickness is
to be used when the contract is awarded.
11.
Bids are to
specify desired terms of payment, including progress payments, upfront
materials costs, and so on. (Bidders are
advised that the Council by law only authorizes payments at its regular monthly
meetings, which are held on the third Monday of each month. Payments are normally mailed two days after
that.) Note that a retainage amount
of ten percent (10%) of the project award price will be withheld pending final
approval by the Building Official and acceptance by the Council of the work
performed.
KEY PROJECT DEADLINES:
1. Issue Focused
Invitation For Bid: 10-30-2009
2. Advertisement in The Eagle: 11-5
& 11-12-2009
3. Pre-Bidder's
Conference: 11-12-2009
4. Bid Submission
Deadline: 11-24-2009 10:00 a.m.
5. Bid Review and
Due Diligence: 11-24
through 30-2009
6. Bid Selection, Special
Council Meeting: 11-30-2009, 6:00
p.m.
7. Contract
Finalization: 12-7-2009
8. Project
Performance Period: 12-8-2009
– 3-31-2010
9. Final
Claims Due To Town Hall: 4-8-10
Note! The Town
reserves the right to reject any or all bids, and waive any minor
irregularities in the bidding process.
Contacts: Project Manager: David L. Vik, Public Works Superintendent
360-795-8032
E-mail:
dviktoc@centurytel.net
Office: Kerrie McNally, Municipal Services
Clerk
360-795-3203
Fax:
360-795-8500
E-mail: kmcnallytoc@centurytel.net